Office Manager / Executive Assistant
NYC-based Hedge Fund & Real Estate Developer | 12-person team
We are seeking a highly organized and professional Office Manager / Executive Assistant to join our dynamic team. This individual will oversee the daily operations of our New York office while providing direct support to executives. There is also the opportunity to gain exposure to research, investor relations, and accounting functions, making this an excellent role for a motivated self-starter eager to grow in a fast-paced environment.
Salary range
$60,000-$80,000 (depending upon experience).
Key Responsibilities
Office Management
Oversee day-to-day office operations and organization
Manage calendars and coordinate meetings
Arrange travel logistics and itineraries
Answer phones, direct calls, and take detailed messages
Greet and assist guests and clients
Handle clerical and administrative tasks
Liaise with building management
Research Support
Coordinate conference registrations and organize company visits for the research team
Investor Relations Support
Maintain investor database and update marketing materials
Accounting Support
Assist with monthly accounts payable and receivable processes
Qualifications
Minimum 2 years of executive assistant experience
Bachelor’s degree required
Excellent verbal and written communication skills
Strong organizational and project management ability
Ability to multitask and prioritize effectively in a fast-paced environment
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Team-oriented, trustworthy, and proactive, with strong follow-through
Professional demeanor, polish, and positive attitude
Details
Hours: 8:00 a.m. – 5:00 p.m., with flexibility for additional hours as needed
Compensation: Competitive base salary + discretionary bonus
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