Job Description

Administrative Support – Real Estate

Summary

LHH is seeking a detail-oriented and organized professional to provide administrative support for a busy Real Estate practice group. This role includes managing secretarial overflow and assisting with transaction closings.

Qualifications

• Highly organized with strong attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Background in real estate legal support preferred.
• California notary license is beneficial.
• Associate’s or bachelor’s degree is a plus.

Responsibilities

Closing Support

• Assemble transaction closing binders in accordance with client protocols.
• Communicate with title/escrow companies, lenders, and other parties post-closing.
• Prepare and send electronic links for closing binders and large files.
• Collaborate with attorneys and clients to provide post-transaction support.

Secretarial Overflow

• Support existing secretarial teams with administrative tasks.
• Open new client matters and manage related documentation.
• Prepare and distribute DocuSign forms to relevant parties.
• Update closing documents as directed by attorneys or secretaries.
• Provide coverage during secretarial absences.

Requirements

Notary Public required.

• Professional communication skills across all organizational levels.
• Experience in a law firm, title company, or escrow company preferred.
• 1–2 years of legal secretary experience in a professional setting.
• Strong phone etiquette and client service skills.
• Proficiency in Microsoft Outlook, Word, and Excel.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

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